If your screen normally displays dark letters on a light background, which is the default setting in Word, then selected text is displayed with a light shading color, such as gray, on the dark letters. Note that the selection that appears on the text does not print.
Drag pointer through line 2. You would like the headline to be as large as possible and still fit on a single line, which in this case is 72 point. The following steps increase the font size of the headline from 11 to 72 point. Font sizes may vary depending on the current font and your printer driver. Figure 1 — 18 What happened to the mini toolbar? The mini toolbar disappears if you do not use it. These steps use the Font Size arrow on the Home tab instead of the Font Size arrow on the mini toolbar.
What is live preview? Can I use live preview on a touch screen? Live preview is not available on a touch screen. Click Font Size arrow 2. Right-click selected text or, if using touch, 3. Click Font Dialog Box Launcher, 4. Many other fonts are available, however, so that you can add variety to documents. The following steps change the font of the headline from Calibri to Rockwell Extra Bold. To draw more attention to the headline, you change its font so that it differs from the font of other text in the flyer.
Follow the steps described earlier to select a line. If the font I want to use appears in the Recently Used Fonts list in the Font gallery, could I click it there instead?
Click Font arrow on 2. Click Font Dialog Box Launcher 4. The following steps change the headline to uppercase. To draw more attention to the headline, you would like the entire line of text to be capitalized, or in uppercase letters.
The following steps apply a text effect to the headline. You would like the text in the headline to be even more noticeable. If the text to shade is a paragraph, Word shades the area from the left margin to the right margin of the current paragraph.
To shade a paragraph, place the insertion point in the paragraph. To shade any other text, you must first select the text to be shaded. This flyer uses a shading color for the headline. To make the headline of the flyer more eye-catching, you shade it. The following steps shade a paragraph. Click the Shading arrow and proceed with Step 2.
Note that if you are using a touch screen, you may not have a separate Shading button. Why does my Shading gallery display different colors? Your color scheme setting may display colors in a different order or may be different from Office, which is the default color scheme. To change the color scheme, click Design on the ribbon, click the Theme Colors button Design tab Document Formatting group , and then click Office in the Theme Colors gallery.
When the font color of text is Automatic, the color usually is black. If you select Figure 1 — 27 a dark shading color, Word automatically may change the text color to white so that the shaded text is easier to read. You want this text to be easier to read from a distance. To change the font size of the characters in multiple lines, you first must select all the lines to be formatted.
The following steps select multiple lines. When working on Figure 1 — 29 a touch screen, a selection handle small circle appears below the insertion point. Using a fingertip, you drag a selection handle to select text.
To make them easier to read from a distance, this flyer uses a point font the screen. For example, the size for these characters. The following steps change the font size of the selected text. The next step is to format the three paragraphs about the lessons that are above the signature line in the flyer as a bulleted list.
To format a list of paragraphs with bullets, you first must select all the lines in the paragraphs. If you do not select all paragraphs, Word will place a bullet only in the paragraph containing the insertion point. The following steps bullet a list of paragraphs. If you are using a touch screen, you paragraphs formatted as may not have a bulleted list separate Bullets button and Bullets bullet character arrow. In this case, select the desired Figure 1 — 32 bullet style in the Bullets gallery.
What if I accidentally click the Bullets arrow? Press the escape key to remove the Bullets gallery from the screen and then repeat Step 2. How do I remove bullets from a list or paragraph? Select the list or paragraph and then click the Bullets button again, or click the Bullets arrow and then click None in the Bullet Library.
For example, if you format text incorrectly, you can undo the format and try it again. When you point to the Undo button, Word displays the action you can undo as part of a ScreenTip. If, after you undo an action, you decide you did not want to perform the undo, you can redo the undone action. Word does not allow you to undo or redo some actions, such as saving or printing a document. The following steps undo the bullet format just applied and then redo the bullet format. These steps illustrate the undo and redo actions.
The next step is to italicize the word, expert, in the flyer to further emphasize it. As with a single paragraph, if you want to format a single word, you do not need to select it.
To format a single word, you simply position the insertion point somewhere in the word and apply the desired format. The following step italicizes a word. How can I tell what formatting has been applied to text? The selected buttons and boxes on the Home tab show formatting characteristics of the location of the insertion point. With the insertion point in the word, expert, the Home tab shows these formats: point Calibri italic font. Why did the appearance of the Redo button change?
It changed to a Repeat button. When it is a Repeat button, you can click it to repeat your last action. For example, you can select different text and then click the Repeat button to apply repeat the italic format to the selected text. Click Italic button on 2. Right-click selected text or, if using touch, tap 3. To emphasize the word even more, you change its color. Note that you may not have a separate Font Color button if you are using a touch screen.
You would position the insertion point in the word or select the text, click the Font Color arrow Home tab Font Figure 1 — 36 group again, and then click Automatic in the Font Color gallery. Click Font Color arrow 2. Word places commonly used buttons and boxes on the mini toolbar for your convenience.
If you do not use the mini toolbar, it disappears from the screen. All commands on the mini toolbar also exist on the ribbon. The following steps use the mini toolbar to change the color and font size of text in the signature line of the flyer. Double-tap to the left of the line to be selected to select the pointer is line selected right-pointing line and block arrow then tap the selection Figure 1 — 37 to display the mini toolbar.
If you are using a touch screen, the buttons and boxes on the mini toolbar differ. Because the phone number is separated with a hyphen, Word considers it a group of words. To format a group of words, you first must select them. If you underline text without selecting any text first, Word will underline only the word containing the insertion point. The following steps select a group of words. When the pointer is positioned in text selected pointer selected text, its shape is a left- pointing block arrow.
Figure 1 — 41 Other Ways 1. In the flyer, the contact phone number, SURF, in the signature line is underlined. Underlines are used to emphasize or draw attention to specific text. The following step formats selected text with an underline. If you are using a touch screen, you may not have a separate Underline button and Underline arrow.
In this case, select the desired underline style in the selected text Underline gallery. How would I remove an underline? You would click the Underline button a second time, or you immediately could click the Undo button on the Quick Access Toolbar. Click 2.
The following steps format the text, award-winning, in bold characters. To further emphasize this text, it is bold in the flyer. Recall that if you want to format a single word, you simply position the insertion point in the word and then format the word. To format text that consists of more than one word, as you have learned previously, you select the text first.
Bold button selected You would click the Bold button a Font group second time, or you immediately selected text could click the Undo button on text selected formatted bold the Quick Access Toolbar.
Figure 1 — 43 Other Ways 1. Click Bold 2. In the next set of steps, you want to see the entire page as a mock sheet of paper on the screen at once. You want be able to see the effect of adjusting colors in the document as a whole. The next step displays a single page in its entirety in the document window as large as possible. With more than 20 predefined color schemes, Word provides a simple way to coordinate colors in a document.
The default color scheme is called Office. In the flyer, you will change the color scheme. You want the colors in the flyer to represent integrity, trust, confidence, stability, healthiness, harmony, blooming, and safety, which are conveyed by shades of blues and greens. In Word, the Blue color scheme uses these colors.
The following steps change theme colors. What if I want to return to the original color scheme? Selecting 2 Click the Page Width button View tab Zoom group to display the page the same Nonadjacent Items width as the document window shown earlier in the module in Figure 1—7.
In Word, you can use keyboard keys to select 3 Save the flyer again on the same storage location with the same file name. This is helpful when Why should I save the flyer again?
To select nonadjacent items text or graphics , select the first item, such as a word or paragraph, as usual; then, press and hold down the ctrl Selecting Text key. While holding down the ctrl key, select additional In many of the previous steps, you have selected text.
Table 1—3 summarizes the items. Table 1—3 Techniques for Selecting Text Keyboard Item to Select Touch Mouse where applicable Block of text Tap to position insertion point Click at beginning of selection, scroll to end of in text to select and then drag selection, position pointer at end of selection, hold selection handle s to select text. Character s Tap to position insertion point Drag through character s. Graphic Tap the graphic. Click the graphic.
Double-click word. You can exit Word now. To resume at a later time, run Word, open the file called Surf Flyer, and continue following the steps from this location forward. For a detailed example of exiting Word, running Word, and opening a file, refer to the Office and Windows module at the beginning of the book. Inserting and Formatting a Picture in a Word Document With the text formatted in the flyer, the next step is to insert a digital picture in the flyer and format the picture.
Flyers usually contain a graphical image s , such as a picture, to attract the attention of passersby. In the following sections, you will perform these tasks: 1. Insert a digital picture into the flyer. Reduce the size of the picture. Change the look of the picture. How do I locate a graphic file to use in a document? If you receive a picture from a source other than yourself, do not use the file until you are certain it does not contain a virus. A virus is a computer program that can damage files and programs on your computer.
Use an antivirus program to verify that any files you use are virus free. To Center Another Paragraph In the flyer, the digital picture of a surfer should be centered on the blank line below the headline. The blank paragraph below the headline currently is left-aligned.
The following steps center this paragraph. The picture, which was taken with a digital camera, is available on the Data Files. Please contact your instructor for information about accessing Data Files.
The following steps insert a picture, which, in this example, is located in the Module 01 folder in the Data Files folder. It is good practice to organize and store files in folders so that you easily can find the files at a later date. For a from Data Files Insert button your list may differ detailed example of this procedure, refer to Steps 4a and 4b in the To Save a File in a Folder section in the Office and Windows module at Figure 1 — 47 the beginning of this book.
What are the symbols around the picture? What is the purpose of the Layout Options button? When you click the Layout Options button, Word provides options for changing how the graphic is positioned with text in the document. Picture Tools Format tab automatically appears when graphic is selected in document inserted picture automatically selected and surrounded with groups on ribbon change to show selection rectangle commands related to formatting pictures, because Picture Tools Format tab now is active tab Layout Options button automatically appears when picture is selected sizing handles picture inserted in document at location of insertion point, which was pointer sometimes has in a centered paragraph four-headed arrow beside it, when positioned in a selected graphic Figure 1 — 48 How do you know where to position a graphic on a flyer?
Often, the graphic is the center of attention and visually the largest element on a flyer. The next task is to adjust the zoom percentage. Currently, you can see only a small amount of text with the picture. Seeing more of the document at once helps you determine the appropriate size for the picture. The following step zooms the document. Drag Zoom slider on 2. Click Zoom level button on status bar, select 3. The next step is to resize the picture so that it is smaller in the flyer.
You want the graphic and all the text on the flyer to fit on a single sheet of paper. The following steps resize a selected graphic. How can I see the height and width measurements?
What if the graphic is the wrong size? What if I want to return a graphic to its original size and start again? Enter height and width of graphic in Shape Height and Shape 2. You want the contents of the image to be enlarged a bit, while still seeing some of the text in the document. Word provides more than 25 picture styles. The flyer in this module uses a style that applies an oval shape to the picture.
The following steps apply a picture style to a picture. To select a graphic, click it. Figure 1 — 54 Other Ways 1. The difference between the effects and the styles is that each effect has several options, providing you with more control over the exact look of the image. In this flyer, the picture has a slight lime green glow effect and beveled edges. The following steps apply picture effects to the selected picture.
Picture effects enable you to further customize a picture. What if I wanted to discard formatting applied to a picture? Click Format Shape Dialog Box Launcher Picture Tools Format tab on mini toolbar , click Format Object or Format Picture on shortcut Picture Styles group , click Effects button Format Picture task menu, click Effects button Format Picture task pane , select desired pane , select desired options, click Close button options, click Close button BTW Touch Screen Enhancing the Page Differences With the text and graphics entered and formatted, the next step is to look at the page The Office and Windows interfaces may vary if you as a whole and determine if it looks finished in its current state.
As you review the are using a touch screen. Do any sections of text or graphics look as if they are positioned too closely to the items above or below them? Should the contents be centered vertically? You determine that a graphical, color-coordinated border would enhance the flyer. You also notice that the flyer would look better proportioned if it had a little more space above and below the picture. You also want to ensure that the contents are centered vertically.
The following sections make these enhancements to the flyer. The flyer in this module has a lime border. This border color complements the color of the flyer contents. The following steps add a page border. Width arrow What if I wanted to remove the border?
Art arrow displays a variety of predefined artistic borders OK button Figure 1 — 59 To Zoom One Page The next steps zoom one page so that you can see the entire page on the screen at once. In the flyer, you want to increase the spacing below the paragraph containing the headline and above the signature line.
The flyer spacing will look more balanced with spacing increased above and below these paragraphs. The following steps change the spacing above and below a paragraph.
Paragraph group When you click outside of a graphic or press a key to scroll through a document, Word space increased deselects the graphic and removes the Picture Tools Format tab from the screen.
That is, this insertion point tab appears only when a graphic is selected. This places the same amount of space at the top and bottom of the page. The following steps center page contents vertically. The more common document properties are standard and automatically updated properties. Standard properties are associated with all Microsoft Office files and include author, title, and subject. Automatically updated properties include file system properties, such as the date you create or change a file, and statistics, such as the file size.
BTW If you wanted to change document properties, you would follow these steps. Printing Document Properties 1. Click File on the ribbon to open the Backstage view and then, if necessary, click To print document properties, the Info tab in the Backstage view to display the Info gallery. If the property you wish to change is displayed in the Properties list in the right click the Print tab in the pane of the Info gallery, try to click to the right of the property.
If a text box Backstage view to display the appears to the right of the property, type the text for the property in the text box Print gallery, click the first button in the Settings area and then click the Back button in the upper-left corner of the Backstage view to to display a list of options return to the Word window. Skip the remaining steps. If the property you wish to change is not displayed in the Properties list in the in the list to specify you right pane of the Info gallery or you cannot change it in the Info gallery, click want to print the document the Properties button in the right pane to display the Properties menu and then properties instead of the click Advanced Properties on the Properties menu to display the Properties actual document, and then click the Print button in the dialog box.
If necessary, click the Summary tab Properties dialog box to display Print gallery to print the the Summary sheet, fill in the appropriate text boxes, and then click the OK document properties on the button. Why are some of the document properties in the dialog box already filled in?
To Save the Document and Exit Word Although you still need to make some edits to this document, you want to exit Word and resume working on the project at a later time.
Thus, the following steps save the document and exit Word. For a detailed example of the procedure summarized below, refer to the Office and Windows module at the beginning of this book. Break Point: If you wish to take a break, this is a good place to do so.
To resume at a later time, continue following the steps from this location forward. Correcting Errors and Revising a Document After creating a document, you may need to change it.
For example, the document may contain an error, or new circumstances may require you to add text to the document. Additions Additional words, sentences, or paragraphs may be required in a document. Additions occur when you omit text from a document and want to insert it later. For example, you may want to add your email address to the flyer. Deletions Sometimes, text in a document is incorrect or no longer is needed.
For example, you may discover that the lessons no longer include reef shoes. In this case, you would delete the words, reef shoes, from the flyer. Modifications If an error is made in a document or changes take place that affect the document, you might have to revise a word s in the text. For example, the phone number may change. For example, you might want to revise the document or distribute it.
Earlier Word, you can find answers in this module you saved the flyer using the file name, Surf Flyer.
The following steps to questions and display information about various run Word, open this document, and specify settings. For a detailed example of the topics through Word Help. For instructions 2 Open the document named Surf Flyer from the Recent list or use the Open dialog box about Word Help and to navigate to the location of the file and then open it in the Word window.
The text to the right of the insertion point moves to the right and downward to fit the new text. The following steps insert the word, today, to the left of the word, or, in the flyer. These steps illustrate the process of inserting text. Why did the text move to the right as I typed? As discussed earlier in this module, you can click the Undo button on the Quick Access Toolbar to undo a command or action immediately — this includes typing.
Word also provides other methods of correcting typing errors. To delete an incorrect character in a document, simply click next to the incorrect character and then press the backspace key to erase to the left of the insertion point, or press the delete key to erase to the right of the insertion point. To delete a word or phrase, you first must select the word or phrase.
The following steps select the word, today, which was just added in the previous steps, and then delete the selection. These steps illustrate the process of selecting a word and then deleting selected text. Right-click selected item, click 2. Select item, press backspace to delete to left of insertion point 3. With drag-and-drop editing, you select the item to be moved, drag the selected item to the new location, and then drop, or insert, it in the new location.
Another technique for moving text is the cut-and-paste technique, which is discussed in the next module. The following steps use drag-and-drop editing to move text. While proofreading the flyer, you realize that the body copy would read better if the last two bulleted paragraphs were reversed. Can I use drag-and-drop editing to move any selected item? Yes, you can select words, sentences, phrases, and graphics and then use drag-and-drop editing to move them. What is the purpose of the Paste Options button?
If you click the Paste Options button, a menu appears that allows you to change the format of the item that was moved. If making eye contact feels a little intimidating, look at someone's forehead instead. Build off the text instead of reading it word-for-word. Instead, use your text to illustrate key points as you explain more in-depth with your words.
Add in a few jokes. Humor can really add a little spice to your presentation. If you find a few spots to insert a joke, add one or two to keep your audience engaged. Method 3. Pick out a template and stick to it.
Switching formats in between slides can be a little jarring, and it might make it hard for your audience to pay attention. Pick out a slide format that you like, then keep it that way throughout the entire presentation. Stay away from animations. National Institutes of Health Go to source Animations also slow down the pace of your presentation, and they can lead to a choppy or jumpy PowerPoint.
Use high-quality pictures and videos instead of text. If you have a really good talking point that could use a photo or a video, put that on your slide! Stick to about one slide per minute.
Try to move through your slides at about 1 per minute to keep a good pace. If you need more time, split the slide up into 2 parts. Make a handout to give to the audience so they can follow along. If you want to really engage your audience, put together a one-page paper that compiles the most important text and visuals from your presentation.
You could also leave some room for notes at the bottom if the audience members want to jot something down. Sample Business Presentation. Sample PowerPoint Presentation for School. Speaking in the same tone of voice for the whole time. Try to vary the pitch of your voice throughout the entire presentation. Base Datos. Original Title: base-datos. Related titles.
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